![]() ![]() Transparency has been maximized all of the spaces are open to everyone, meaning anyone can join and see the work being done. Remote onboarding of new joiners is easy - we only need to point them to the relevant floors or teams they’ll be working in. Since we implemented this structure, our community has experienced more flow and less friction when collaborating on Figma. This lack of transparency and organizational structure made it really difficult to navigate teams and to find common resources, negatively affecting collaboration and productivity. Sometimes we saw nondescript names like “Godfathers” and “PacMan” other times, we found empty or unused spaces. At this point, there was not a clear overview of what each space was for - not least because there were no common naming conventions. In late 2020, Zalando Figma comprised 1246 team members and 41 team spaces. Interested in how we transformed our Figma? Read on for our insights and practical tips on how to reorganize your team’s workspace to optimize collaboration. Therefore, just like the office, everything should have its place, and everyone should be responsible for keeping it tidy. Figma is a central space where we can locate all of the teams and the resources essential to our work. The interface is a daily meeting point for Product Designers and the wider teams of Content Designers, User Researchers, Product Managers, and Engineers we collaborate with. At the start of the pandemic, it became one of our most important shared workspaces. ![]() After we, at Zalando, had settled into the digital environment, we recognized that something as simple as organizing our shared spaces could benefit both the work and the well-being of our community.įor Zalando’s team of over 150 product designers, Figma is not only a design tool. At worst, it can hinder the collaborative process - which, in times of remote and asynchronous work, can be especially problematic. ![]() At the very least, a cluttered digital workspace can cause us to lose time searching for files. The same goes for digital work environments - especially those we share with others. In short, “when our space is a mess, so are we.” A recent article in the Harvard Business Review makes the case for finally cleaning your desk, emphasizing how cluttered spaces can have negative effects on our stress levels, ability to focus and make decisions, and more. When it comes to the workplace, there is clear evidence that our environment influences our cognition, behavior, emotions, and performance. Whether we’re at home or at work - or both at once - it’s common knowledge that reducing clutter boosts our psychological well-being. Department store approach - Credit photo by © Ge□rge_OZ on Eyeem ![]()
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